Barcode Scanner Buying Guide: How to Choose a Handheld Scanner

Asset tracking systems lay the foundation for successful inventory control, maintenance management, resource utilization, and a variety of other benefits that streamline processes and contribute to a healthy bottom line. But even the best asset tracking systems lose effectiveness if they&#;re not paired with the right automatic data capture tools, such as handheld barcode scanners. This guide will help you identify the features and capabilities to meet your application requirements.

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Today&#;s handheld barcode scanners offer greater functionality and durability than early models, not to mention convenience offered through Bluetooth connectivity, cordless functionality, and other benefits that make it possible to manage assets in-house, in the field, and even in harsh environments.

In this guide, you&#;ll find information about the typical uses and applications for handheld barcode scanners, key questions to ask in selecting the right handheld scanner for your company&#;s needs, a general glossary of terms and various classifications used to describe the types of barcode scanners and their functionality, key features, general cost ranges for various types of handheld scanners, and individual handheld barcode scanner reviews. Jump to a specific section by clicking links in the table of contents below.

Handheld Barcode Scanner Use Cases and Applications

Handheld barcode scanners have a variety of use cases. In fact, these devices are used in practically every industry, but for applications ranging from point-of-sale scanning to standard asset management in office environments and to monitor equipment maintenance and repair programs in industrial settings.

The following industries commonly rely on handheld scanners for asset management, inventory control, maintenance and repair, or other scanning requirements:

• Warehouse &#; The warehouse industry relies heavily on barcoding and barcode scanners to manage inventory, streamline processing, ordering, and much more.
• Defense &#; The defense industry has strict requirements and carefully monitors each and every asset it controls with sophisticated asset tracking systems, aided by barcode scanners.
• Oil and Gas &#; The oil and gas industry manages a wide array of assets both in-house and in the field, and must maintain accurate records for equipment maintenance and asset utilization. Industrial barcode scanners are often used in the field to streamline documentation and manage assets.
• Utility &#; The utility industry must track a wide range of different assets, both indoors and out, and manages a large quantity of data associated with each asset. Utility poles, meters, and even transformers and other equipment can be better managed with the right handheld barcode scanner.
• Telecom and Cable &#; Much like the oil and gas and utility industries, the telecom and cable industry has a vast collection of assets spanning its geographic coverage area. Tracking all of these assets and resources is a complex process that&#;s only achievable through efficient asset tracking systems. Because field technicians work outdoors, often in harsh weather conditions, requiring industrial barcode scanners to aid tracking.
• Manufacturing &#; Maintenance and repair is a primary need in the manufacturing industry, requiring the ongoing monitoring of equipment and documentation of regular maintenance activities. Handheld barcode scanners up to the task aid manufacturing companies in staying on top of maintenance activities, quickly identifying parts for repairs, contacting vendors, re-ordering, and other activities.
• Retail, Education, Government and Other Industries &#; It&#;s not just industrial and heavy-duty applications that benefit from handheld barcode scanners. The retail industry uses barcode scanners primarily for inventory control and POS (point-of-sale) applications, but many other industries rely on handheld barcode scanners for tracking expensive assets, managing resource utilization, and other asset tracking needs.

Key Questions to Ask in Choosing a Handheld Barcode Scanner

There are several considerations that help identify the best handheld barcode scanner for your application:

1. Will your handheld barcode scanners be used indoors or out? Some barcode scanners work just as well in natural sunlight and dim lighting conditions as they do in ideal lighting. If your application requires outdoor scanning or scanning in dim lighting conditions, be sure to carefully evaluate the lighting specifications for the scanner models you&#;re considering.
2. What types of barcodes and symbologies do you work with? If you often work with barcodes which are damaged or faded, you&#;ll need a barcode scanner capable of reading imperfect barcodes. Additionally, there are several primary categories of symbologies, including 1D, 2D, and Postal barcodes. Not all handheld scanners are capable of decoding all symbologies.
3. How often, and how heavily, will the device be used? If your business application requires ongoing scanning for long periods of time, considerations such as battery life and corded connectivity come into play. Also, some barcode scanners are able to capture 60 images per second or more and offer rapid, continuous scanning capabilities without delay. If your application requires the scanning of hundreds or thousands of barcodes in a day, you&#;ll need a handheld barcode scanner with these capabilities to avoid unnecessarily slowing down the workflow.
4. Does your application include exposure to harsh environments? If your scanning requirements include less-than-ideal environmental conditions, such as scanning products stored in freezers or outdoors in rain, wind, or other elements, you should choose a handheld barcode scanner with exceptional durability.
5. What scanning distance do you require? In some applications, holding a handheld scanner within a few inches of a barcode is not always achievable. For these applications, carefully evaluate the scanning distance requirements for the handheld scanner models you&#;re considering.

Barcode Scanner Terms and Classifications

Barcode scanners are commonly categorized by scanning capabilities, such as laser barcode scanners and imagers, but you may also find barcode scanners grouped according to class, such as POS (point-of-sale), industrial, and other types, or by function, such as handheld, wireless, and portable. Here are a few common terms used to define and categories barcode scanners.

Handheld Barcode Scanner &#; This broad term refers to barcode scanners that are portable and easily used with one-hand operation. These scanners typically use a trigger-like mechanism with point-and-scan functionality. Handheld barcode scanners may be corded or cordless, capable of scanning any combination of 1D, 2D, and postal codes, and capture barcodes using a laser or imaging technology.

Laser Barcode Scanners &#; Laser barcode scanners, typically, are compatible with 1D barcodes only. These scanners rely on a laser beam light source, which is scanned back and forth across the bar code. The bar code is decoded using a photo diode which measures the light intensity reflected back from the laser, and a decoder interprets the waveforms produced as a result. The barcode reader then sends the information to your computing source in a more traditional data format.

Image Barcode Scanners &#; An imager, or image barcode scanner, relies on image capture rather than a laser to read and interpret barcodes. Barcode labels are decoded using sophisticated digital image processing functionality.

Wireless or Cordless Handheld Barcode Scanners &#; Wireless, or cordless barcode scanners, rely on a rechargeable power source to provide cord-free operation. These barcode scanners may be laser or image scanners. A key consideration in choosing this type of barcode scanner is how long a full battery charge lasts, on average, under typical use. If your scanning needs require staff to be in the field, away from a charging source, for many hours, you&#;ll want a barcode scanner with a long battery life.

Industrial Barcode Scanners &#; Some handheld barcode scanners are called industrial barcode scanners. This typically indicates that the scanner is constructed with durable plastics and other materials that allow it to function in less-than-ideal or harsh environments. These scanners are also tested and sometimes classified with an IP rating (Ingress Protection Rating), an international rating system that classifies electronics based on resistance to environmental hazards such as dust, moisture, and other conditions.

Omni-Directional Barcode Scanners &#; Omni-directional barcode scanners rely on a laser, but a complex and interwoven series of lasers creating a mixed-grid pattern, rather than a single, straight-line laser. Omni-directional barcode scanners are laser scanners, but the omni-directional functionality enables these scanners to decode 2D barcodes in addition to 1D barcodes.

Key Features to Look For

Now that you have an idea of your application&#;s requirements, you can begin to narrow down the handheld scanner models that meet your specifications. There are several primary features and characteristics that can help you determine the best handheld scanner for your needs.

Corded vs. Cordless Scanners &#; If your application requires outdoor, on-floor, or cross-facility use, and your staff won&#;t always be near a power source, a cordless scanner will better meet your needs.

Durability &#; If your application requires a handheld scanner that functions well under harsh conditions, look for a handheld barcode scanner with an IP rating of IP54 or IP65, indicating that the device will withstand dust, water spray, or water jets in multiple directions. For the harshest environments, you&#;ll want to consider a specialty handheld scanner designed for use in your typical environment.

Connectivity &#; Some handheld barcode scanners are Bluetooth-enabled, meaning they can connect to your network wirelessly and transmit data to a Computerized Maintenance Management System (CMMS) or other database or application.

Scanning Capabilities &#; Know what symbologies your company works with, and choose a handheld barcode scanner capable of decoding 1D, 2D, and Postal symbologies as required.

Laser vs. Imager Scanning Functionality &#; Imaging scanners are more advanced than laser scanners, and they generally offer the most scanning capabilities.

Omni-Directional Scanning &#; If you do opt for a laser scanner, choose a model with omni-directional scanning functionality. This means, in most cases, that your scanner is capable of decoding 2D barcodes.

Operating Systems and Software Compatibility &#; Some handheld barcode scanners operate on common mobile platforms, such as Android. Some have built-in software, and some enable companies to develop custom applications for scanners using an SDK (Software Development Kit). Some handheld scanners are compatible out-of-the-box with Microsoft Windows or iOS, but others require the download of a specific driver for full compatibility.

Scanning Distance &#; Scanning distance defines the distance at which a barcode scanner is capable of decoding various types of barcodes, and the scanning distance often varies based on the type of symbology. For instance, a barcode scanner may be able to decode a 1D barcode at a distance of 10 to 12 inches, while it may require a closer distance for PDF417 or Postal symbologies.

Scanner Networking &#; If your application requires the use of multiple barcode scanners, look for scanners that enable several handheld scanning devices to interface with a single base. This streamlines device management and cuts down on implementation costs.

Environmental Conditions &#; While the IP rating defines durability, handheld scanners also have other ideal usage specifications for ambient lighting, usage temperature, and storage temperature. This is a consideration if your scanning needs demand use in dim lighting or bright sunlight, or in higher or lower than normal average temperatures.

Scanning Speed &#; For large-scale scanning requirements, look for a handheld barcode scanner with rapid, continuous scanning capabilities. Some barcode scanners can scan 60 to 120 images per second, enabling ongoing use with minimal downtime.

Warranty &#; Handheld scanners generally offer warranties between one and five years. Longer warranties are advantageous if your environment is less-than-ideal.

Costs: What You Can Expect to Pay for a Handheld Barcode Scanner

Costs for handheld barcode scanners vary as widely as the functionality and capabilities they offer. Generally, image-capture scanners are more expensive than laser scanners, with omni-directional scanners costing more than straight-line laser scanners.

This corresponds to scanning capabilities, as omni-directional scanners and image-capture scanners capable of decoding both 1D and 2D barcodes, whereas straight-line laser scanners can decode 1D barcodes only. General-purpose scanners generally cost between $200 and $600, although pricing varies widely.

Additionally, durability plays a key role in costs. The most rugged handheld scanners designed for use in the field and in harsh environments are among the most expensive barcode scanners, although their functionality and rugged durability is a worthy investment for harsh applications. These handheld scanners can cost up to $2,500 or more. A few less-rugged, but still durable, models are available in the range of $500 to $1,200.

For more details and specifications on many popular and specialty handheld barcode scanners, click here for a detailed comparison chart or click through to read a detailed review for any model in the list below.

Handheld Barcode Scanner Comparison Chart

To make comparing the different handheld scanners we&#;ve reviewed above easier, we&#;ve created a handy barcode scanner comparison chart. The chart includes quick checklists of all the feautures and capabilities for each scanner, so you can do side-by-side comparison for the different models and manufacturers.

Click on the image below to view the full chart.

View Chart

Buyer&#;s Guide to Photo Scanner: Pick the Right One for You

Buyer&#;s Guide to Photo Scanner: Pick the Right One for You

Professional photographers, commercial printers, artists and advertising firms often digitize actual photographs with scanners to create images of the highest quality. To digitize old family film photos, negatives, and transparencies, you might need a scanner. Even document scanning with picture scanners enables scanning of receipts without using paper.

Below are the best photo scanners and a guide on how to choose the best one for your needs.

How to Choose the Best Photo Scanner for Your Need?

You're prepared to purchase a scanner once you've determined what you need it for. Before making a purchase, take into account the following:

1.

 

Cost

Determine how much you are willing to spend on a scanner. Consider whether you need a high-end model with advanced features, or if a basic model with more modest capabilities will suffice.

Photo by cigdem on shutterstock 

2.

 

What Do You Need to Scan?

Are they 4-by-6-inch pictures, 8-by-10-inch or wider photos, small transparencies, or prints in your possession? Do you possess them all? If so, you should get a flatbed scanner with a film adaptor. However, you can get an inexpensive transparency scanner if all you intend to do is scan transparencies.

3.

 

Resolution Options

Typically, scanner resolution is specified in dots per inch (dpi). Typically, 300 dpi is adequate for the majority of uses. dpi is required for incredibly high quality. Unless you intend to cover the exterior of a vehicle with the image, dpi is a reasonable resolution to use if you intend to scale a digital copy at some time.

4.

 

Speed

Photo by cigdem on shutterstock

The performance of the photo scanner is important if you intend to undertake a bulk scanning. The speed of a photo scanner is often listed in specifications on their sites. Visit there and contrast your top picks.

5.

 

Type of Scanner

There are numerous varieties of scanners that are each excellent for particular scanning tasks. Your decision on the type of scanner that is best for you will be made simpler if you are aware of what you intend to scan, how fast, and the resolution. Drum, flatbed, cheap flatbed, sheetfed, all-in-one, and portable scanners are all options.

Best Photo Scanners

Best Epson Photo Scanners

If you prefer the Epson brand consider the following options:

The Epson Perfection V600 is a flatbed color photo scanner. It can scan 35mm and medium sized film and also picture prints. It may also carry out any further general scanning tasks that you might require.

Specifications

• Media Type:Negatives, Receipt, Slide, Photo

• Scanner Type:Film, Photo, Text, Document

• Connectivity Technology:USB

• Dimensions:19 x 11 x 4.6 inches

• Resolution: dpi

• Weight: 9 Pounds

• Wattage:5 watts

• Light Source:LED

Pros

• It can perform various scanning applications, including for 35mm, medium sized film, photo printouts, and documents.

• Dust and scratches are minimized using the digital ICE technology.

• It scans photographs, negatives, and film slides.

• Utilizing color management software, it scans in high resolution.

Cons

• It is unable to scan more than a certain amount of slides or prints at once.

• The scanner only has USB connectivity.

The Epson FastFoto FF-680W is titled "FastFoto" for a justification if you require to scan a ton of photos! This is a sheet-feed desktop Epson photo scanner instead of the flatbeds and it looks more like a typical picture printer than a scanner. Insert as many photos as you'd like and allow the scanner to do its work.

Specifications

• Media Type:Post Card, Photo

• Scanner Type:Photo, Document

• Connectivity Technology:Wi-Fi

• Dimensions:7 x 11.7 x 6.9 inches

• Resolution:dpi

• Weight:2 Pounds

• Sheet Size:Letter

Pros

• When scanning enormous stacks of pictures, it does so quickly.

• It scans to PDFs that can be searched.

• There are numerous choices for resolution.

• It makes use of the Wi-Fi interface.

Cons

• It is huge and weighty.

• It cannot scan film, negatives, or other media.

• It is comparatively expensive.

Not everybody requires to scan just small prints. If you want to digitize bigger photos or works of art, consider the Epson Expression XL-PH! Tabloid-size prints measuring 12.2" x 17.2" and having a high resolution of 2,400 x 4,800 DPI can be scanned using this photo scanner.

Specifications

• Media Type:Negatives, Slide, Photo

• Scanner Type:Photo

• Connectivity Technology:USB

• Dimensions: 25.8 x 18.1 x 8.5 inches

• Resolution:

• Weight:5 Pounds

• Wattage:30 watts

• Light Source:LED

Pros

• Higher than or equal to tabloid size prints measuring 12.2" x 17.2" can be scanned.

• Its output is of a very high resolution.

• It is really straightforward to understand and utilize.

Cons

• It is relatively expensive

• It is bulky and large in size

Best Plustek Photo Scanners

If you prefer the Plustek brand, consider one of the following options

There are no simpler photo scanners than the Plustek ePhoto Z300. It is a straightforward plustek photo scanner with no intricate features. The Z300 can be the ideal picture scanner for you if you want to scan your photographs without spending money on high-end equipment.

Specification

• Media Type:Receipt, Paper, Photo

• Scanner Type:Photo, Document

• Connectivity Technology:USB

• Dimensions: 4 x 6.3 x 6.2 inches

• Resolution:600dpi

• Weight:26 Pounds

• Wattage:18 watts

• Sheet Size:Letter, A4

Pros

• It features a functional design that enables picture feeding.

• A 4 x 6 inch photo may be scanned in two seconds.

• It may improve and fix photographs.

• Its straightforward functionality makes it easy to use.

Cons

• It lacks format versatility

• The is no Wi-Fi connectivity

 

The Plustek SmartOffice PS506U is a 50 page per minute, duplex color document scanner. As one of the best plustek photo scanner, it is not only quick and dependable, but also economical. The accurate imaging of all of your important documents is guaranteed by ultrasonic infringement detection.

Specifications

• Media Type:Receipt, Paper, Business Card

• Scanner Type:Document

• Connectivity Technology:USB

• Dimensions:17 x 11 x 10 inches

• If you want to learn more, please visit our website Scanner Devices.

  Resolution:600dpi

• Weight: 32 Pounds

• Light Source Type:LED

Pros

• It includes an automated document feeder with 100 sheets.

• It makes use of simple-to-use editing tools.

• Its price range is reasonable.

• It includes tools for document management and optical character recognition.

• It recognizes text with remarkable accuracy.

Cons

• It scans at a comparatively sluggish pace.

• There is no quick and simple way in the scan utility to select a scan profile by name instead of a number.

Although challenging to operate at first, the Plustek eScan A150 network scanner is straightforward once you get the hang of it. Through its front-panel screen, it allows you total control across each scan.

Specifications

• Media Type:Receipt, Paper, Photo

• Scanner Type:Document

• Connectivity Technology:Wi-Fi, USB, Ethernet

• Dimensions:93 x 8.27 x 11.42 inches

• Resolution:600

• Weight:4 Kilograms

• Sheet Size:A4

• Standard Sheet Capacity:50

Pros

• A duplexer is included for two-sided scanning.

• An Ethernet port is present.

• It directly scans to cloud services, a network PC, and a USB memory key.

• It looks for mobile devices through a Wi-Fi access point.

Cons

• Lack of instructions makes it challenging to begin using.

Best Canon Photo Scanners

Are you looking for a Canon photo scanner, consider the following options

The adaptable image DR-F120 scanner offers a simple and quick scanning solution. It has a flatbed unit and integrated automatic document feeder. It works well for capturing various document kinds in good quality.

Specifications

• Media Type:Receipt, Embossed Card, Paper, Photo, Business Card

• Scanner Type:Document

• Connectivity Technology:USB

• Dimensions:19 x 18.46 x 4.72 inches

• Resolution:600di

• Weight:14 Pounds

• Wattage:9 watts

• Standard Sheet Capacity:1

Pros

• Your options are expanded by the included software.

• The high resolution ( dpi) it uses results in high-quality scans.

• Its user-friendly design makes maintenance simple.

• The best parameters are automatically applied in the Full Auto Mode for each scanned image.

• It is a small, all-in-one scanning device that features a flatbed and an automated document feeder (ADF).

• It is possible to remove and clean the ADF roller.

Cons

• It does not work with MacOS

• The speed for duplex may be a bit slower. 

The modernized version of the vintage Canon scanner is called the DR-C225 II. It has a relatively compact footprint, sits upright, and weighs only 4.4 pounds, making it almost portable. The user interface has been completely optimized by Canon, making setup of the scanner take just a few seconds. The DR-C255 II, which was created for optical character recognition, can work with several types of media.

Specifications

• Media Type:Embossed Card, Thick Paper, Thin Paper, Plastic Card, Photo

• Scanner Type:Document

• Connectivity Technology:Wi-Fi

• Dimensions:8 x 31.2 x 24.4 inches

• Resolution:600dpi

• Weight:4 Pounds

• Standard Sheet Capacity:30

Pros

• Images are instantly uploaded to cloud storage services like Microsoft OneDrive or Google Drive.

• The scanner can easily connect to almost any program or platform thanks to the TWAIN driver support.

• It is compact, quick, precise, and simple to operate.

• simultaneously scans the front and back of a document.

• It works with Windows, Mac, iOS, and Android.

Cons

• Does not register receipts as a group.

Choose the Canon CanoScan Lide 400 if you don't require anything too complicated. With a price of little under $200, it's one of the least expensive choices. Additionally, it offers a good dpi optical resolution. Another benefit for many is the simplicity of uploading images using cloud services.

Specifications

• Media Type:Photo

• Scanner Type: Book, Photo, Document

• Connectivity Technology:USB

• Dimensions:7 x 1.42 x 4.92 inches

• Resolution:dpo

• Weight:6 Pounds

Pros

• It has a good resolution of dpi

• It is considered fast for a flatbed scanner

• It is easy of use

Cons

• Only documents no larger than A4 can be scanned using this scanner.

• The scan will be distorted if the paper is even 1mm off because this scanner uses Contact Image Sensor (CIS) ttechnology.

Top 3 Portable Photo Scanners

Are you looking for a portable photo scanner, consider the following options:

With the little P-208II Scan-tini Personal Document Scanner from Canon, scan anywhere&#;at home, at work, or on the go. A 24-bit color depth significantly improves quality by giving the final file realistic color rendition.

OCR (Optical Character Recognition), which will speed up use, and auto resolution round out the unit's extensive feature set.

Specifications

• Media Type:Receipt, Paper, Photo, Business Card

• Scanner Type: Document

• Connectivity Technology:USB

• Dimensions: 15.25 x 5.75 x 4.75 inches

• Resolution: 600

• Weight: 3 Pounds

• Wattage: 2.5 watts

• Sheet Size:50 x 11, 4 x 6, 2 x 2.80, 8.50 x 14

Pros

• It can handle a variety of document types, including thick and thin documents, plastic cards, and cards with embossing.

• It is strong and can withstand up to 100 scans per day.

• The device comes with ISIS and TWAIN drivers preinstalled.

• Users using the Canon CaptureOnTouch program can set up tasks for one-touch access.

• Direct image transmission to cloud storage services like Evernote, Microsoft SharePoint, Google Drive, SugarSync, OneDrive, and Dropbox is supported.

• It is capable of scanning a lot of documents.

Cons

• There is a problematic document feed.

• Books and brochure pages cannot be scanned by it.

• It costs more than similar flatbed scanners.

The Doxie Go SE Wi-Fi is a fantastic alternative if you don't want to scan a lot of images and/or need something portable and lightweight to use outside the home. 

The Doxie Go weighs 1.3 pounds, making it lighter than any of the other photo scanners we've discussed. It also has an integrated rechargeable battery that can power up to 400 pages on a single charge.

Specifications

• Media Type:Receipt, Paper, Photo

• Scanner Type: Photo, Document

• Connectivity Technology: Wi-Fi, USB

• Dimensions: 12.25 x 2.25 x 1.75 inches

• Resolution: 600dpi

Pros

• It is a portable, little device.

• For scanning images and documents, it is appropriate.

• It has battery power and can scan without a computer.

• The communication interface is Wi-Fi.

• A SD card is supplied.

Cons

• An Android app is lacking.

• A document feeder is absent.

• Compared to comparably priced alternatives, it offers a lower resolution.

The Brother DSmobile DS-940DW is small and perfect for any setting and you can fit it anyplace. The DSmobile DS-940DW offers remarkable specifications while not being intended for major projects.

Specifications

• Media Type: Receipt, ID Card, Slip, Plastic Card

• Scanner Type: Document, Business Card

• Connectivity Technology: Wi-Fi, USB

• Dimensions: 12.6 x 2.5 x 1.8 inches

• Resolution: 300

• Weight: 1.5 Pounds

• Wattage: 2 watts

• Sheet Size: 8.50 x 71.97, 3.37 x 2.13, 8.27 x 11.69, 2.91 x 3.13

Pros

• Its design is portable and small.

• It offers excellent speed for both single- and double-sided documents.

• It supports USB and Wi-Fi connectivity options.

Cons

• It lacks an auto document feeder

• It can't process larger items easily.

Conclusion

Old movies and pictures can make you feel nostalgic, but they are always at risk of being destroyed or losing quality over time. The best way to preserve those priceless memories is to digitize them. In this list, we have included a picture scanner for every type of user, whether you are purchasing one for personal or commercial usage.

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Contact us to discuss your requirements of Handheld Scanner for Warehouse. Our experienced sales team can help you identify the options that best suit your needs.